Change Control Process: 8 Key Activities

The change management process is a fundamental part of project management that shouldn’t be overlooked. This is because modifications may occur throughout any phase of a project life cycle. Once they occur, they must be managed appropriately to make sure that the project’s success isn’t threatened. Modifications are helpful for a project because they help to streamline the project and align it with the strategic goals of an organization. Assessment should take place earlier than any vital selections are made regarding the approval or rejection of a change. If this part is ignored, the organization is at risk because pointless adjustments could convey losses to the whole project in terms of wasting resources, time wastage, and losing money.

Subsequently, the change control process is meant to track modifications made within the project lifecycle and should be completely defined and analyzed. Additionally, the process ensures that only the significant adjustments go through the approval and implementation process. The process additionally helps to keep away from any undesirable protocols that will spoil the project such as misusing resources which will lead to disruption of the project.

The main goal of the change control process is to shield any pointless changes and all the vital ones are recorded and don’t disrupt the project in any way, it should make sure that resources are used adequately. Below are the aims of the change management process:

To keep away from any disruption caused by adjustments that can not be managed

To allow sufficient planning so that modifications are carried out effectively

To make sure that all changes made are documented and communicated.

To make positive the project stays within its scope and not mismanaged

To determine the main reasons for the change and put a price on it

To establish the doable risks that will occur due to the adjustments

To keep away from negative effects caused by the changes

To make sure that unnecessary adjustments don’t reach the implementation and approval stage

To make sure that every one changes made are reviewed and analyzed

The change control board, project crew, and project manager have to establish the boundaries of the change control process. The scope is vital because these are the primary stakeholders that actively participate in the change management process. Thus, the change control process covers the next:

Assessing the changes made

Documenting the adjustments made

Reviewing and approval of the analysis report

Documenting and recording the work accomplished and its success

Assignment of change to a change owner

Implementation of the approved change request

Identification of proposed adjustments

Change analysis and impact evaluation

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